One member record
Enquiry, plan, visits and progress on the same profile.
Service & Repair
Smart Fitness
Join. Check in. Train. Renew.
Run your whole gym from one system: members, check-ins, classes, training plans, invoices and dues.
One connected workspaceSmart Fitness01Join✓
02Check in✓
03Train✓
Your everyday workflow, connected.
The whole picture
Built around the work you do every day.
Designed for
- Gyms and fitness centres
- Front-desk staff
- Trainers and instructors
- Owners and managers
One record follows every member, from the first enquiry and health check through plans, visits and progress. Memberships go live by themselves once payment is in, and the front desk can scan a card to see who is at the door.
Timetabled classes, workout and diet plans, and measurements at every review sit on the same profile, with renewals and dues in view.
Valid members only
Expired or unpaid memberships are stopped at the desk.
Renewals in view
See who is due and who still owes.
The friction we help remove
A clearer way
through the busywork.
Bring the handoffs, records and follow-through into the same operating picture.
Member details scattered across registers
Expired or unpaid members entering unnoticed
Renewals and dues chased from memory
Included capabilities
Explore the details.
See what connects.
A closer look at the records, decisions and team handoffs behind each part of the solution.
01
Members and plans
Follow a walk-in from enquiry to paying member. Pick the plan, raise the invoice and take payment, and the membership goes live by itself.
- Time plans and visit packs
- Pause, extend and renew
- Enquiries and trials followed up until they join, with the health check and gym rules done on screen
- Offers and discounts, such as festival or student offers, set by you
02
Check-in and classes
Scan the member card or type a name to see the plan, photo and days left. Expired or unpaid memberships are stopped, and walk-ins can pay for a day pass.
- Day passes logged
- Seat limits and attendance
- Recurring class sessions created in one go
- An exercise library with pictures and instructions
03
Training and renewals
Give every member a workout and diet plan to take home, log measurements at each review, and see who still owes.
- Weight trend, BMI and calorie needs worked out
- Dues and renewals in view
- Diet plans with Kerala and everyday Indian foods, with the calories added up
- GST invoices to print or send on WhatsApp, and a UPI scan-to-pay QR on the membership printout
- Automatic renewal and balance reminders on WhatsApp, and win-back lists of members who stopped coming
04
The gym office behind it
Open the app to see active members, who is in the gym now, follow-ups due and daily check-ins, with active memberships by plan. Every card opens the records behind it, and revenue is shown only to the right roles.
- Invoices, receipts and credit notes, ledgers and GST reports, and bank and cash books
- Staff attendance, leave, salary and advances, and reports on memberships, attendance and revenue with Excel exports
Included at a glance
- One record for every member
- Plans and visit packs that activate when paid
- Card-scan check-in showing plan and days left
- Classes with seat limits and attendance
- Printable workout and diet plans
- Renewals and dues in view
The everyday journey
From the first step to the final handoff.
Follow a typical transaction through the teams that keep it moving.
- 01
Join
One record for every member, from enquiry to paid plan.
- 02
Check in
Scan the card and see who is at the door.
- 03
Train
Classes, workout and diet plans, ready to run.
- 04
Renew
Collect every rupee and see who still owes.
How are memberships activated?
Pick the plan, raise the invoice and take payment, and the membership goes live by itself.
Can unpaid members check in?
Expired or unpaid memberships are stopped at check-in. Walk-ins can pay for a day pass at the counter.
Does it run offline or online?
Both. Offline, it runs on your own server over your own network, and messaging and cloud backup need internet. Online, it is cloud hosted and you use it from anywhere through a web address, with hosting charged extra.
Can we practise before going live?
Yes. Practise on sample data, with info on key screens and a how-it-works guide, then start with a few members. Class types, exercises and foods come ready, and plans, reminders and roles are yours to set.
See it in your world
Let’s walk through your workflow.
Show us how your team works. We’ll demonstrate the relevant capabilities and discuss the right scope.