One file for each order
Order, site, equipment, checklist answers, findings, report, certificate and invoice stay together instead of in separate files.
Professional Services
Smart Inspection
Order. Inspect. Approve. Certify.
Run an inspection agency from client order to approved report and QR-checked certificate, for buildings, fire safety, lifting and pressure equipment.
One connected workspaceSmart Inspection01Order and schedule✓
02Inspect on site✓
03Review and approve✓
Your everyday workflow, connected.
The whole picture
Built around the work you do every day.
Designed for
- Third-party inspection agencies
- Lifting and pressure equipment inspectors
- Fire and life safety inspectors
- Building and construction inspection firms
Smart Inspection is for third-party inspection agencies: companies that inspect other organisations’ buildings, fire systems, lifts, cranes and pressure equipment on a client’s order. An inspection order arrives from a client, and one record carries it through scheduling, the site visit, findings, review and approval, the signed report and certificate, and the fee invoice. It is not meant for an in-house quality team or a permit authority.
Inspectors work through a checklist on site, with one-tap pass, fail or not-applicable answers that work on a phone, readings judged against their limits, photos and signatures. A failed question can raise a finding with a severity and a fix-by date, and a re-inspection carries the open findings forward. Every site and piece of equipment is kept in a register with its next due date, so repeat inspections are not missed.
A technical reviewer and an authorised signatory, neither of whom can be the inspector, approve in one or two levels. On approval the software issues a numbered certificate with a validity period and a QR code that opens a public check page, and the fee is invoiced from the fee set for the inspection type. Each company can follow Indian practice (Factories Act, NBC, GST), UAE practice (Civil Defence, municipality codes, VAT) or a neutral international setup based on ISO/IEC 17020. The software keeps the record and does the arithmetic; the result of an inspection remains the professional judgement of the people who sign.
A checked sign-off
The approvers are different people from the inspector, and an issued report stays locked unless it is amended as a new revision.
Certificates anyone can check
Each certificate has a number, a validity period and a QR code that opens a public page where its authenticity can be confirmed.
The friction we help remove
A clearer way
through the busywork.
Bring the handoffs, records and follow-through into the same operating picture.
Checklists on paper and photos on phones, retyped into reports afterwards
Due dates for repeat inspections kept in spreadsheets and missed
Certificates typed by hand, with no easy way for a client to check that they are genuine
Included capabilities
Explore the details.
See what connects.
A closer look at the records, decisions and team handoffs behind each part of the solution.
01
Orders, sites and equipment
Take inspection orders from clients for their sites, and keep a register of the equipment to be inspected, from lifts, cranes and hoists to pressure vessels, boilers, fire systems and buildings.
- Equipment register with safe working load, pressures, inspection interval and due state
- Add due items to an order, or create one order for each site from the due list
02
Scheduling and inspectors
Schedule each inspection with a lead inspector. The software checks the inspector’s qualification before the visit and the calibration of the instruments before the report goes for approval.
- Qualification expiry checked when an inspection is scheduled
- A calendar for each inspector and a to-do for every visit
03
Checklists on site
Answer each question with one tap on a phone: pass, fail or not applicable, with a reading judged against its limits, text or a photo. Critical questions, required photos and weights give a score against a pass mark.
- Ready-made checklists and inspection types for building stages, fire and life safety, lifting and pressure equipment, and general inspections
- Client and inspector signatures on the inspection
- Start with ready-made checklists for buildings, fire and life safety, lifts and escalators, cranes and tackle, and pressure equipment, change them, or write your own for electrical work and safety audits
04
Findings and re-inspections
Raise a finding from a failed question, with its severity, the clause, the action required and a fix-by date. The client reports it fixed, and a re-inspection verifies it.
- Severity from critical to observation, with photos before and after
- A re-inspection carries the open findings forward and closes them
05
Review, certificates and fees
A technical reviewer and an authorised signatory approve in one or two levels, and neither is the inspector. On approval a numbered certificate is issued with a QR code that opens a public check page, and the approved inspections are invoiced.
- Approved reports are locked, and an amendment creates a new revision
- A certificate can be superseded or revoked with a reason, and expires on its due date
- Inspected, reviewed, signed and issued, with changes kept as revisions on record
- A public check page that shows whether a certificate is genuine, expired or withdrawn, and a certificate that is valid until the next due date
06
Roles, reminders and dashboard
Give each desk its own screens, from the inspection desk and inspector to the reviewer, signatory, accountant and manager, with daily reminders and a dashboard of what needs attention.
- Seven roles, with fees hidden from inspectors and reviewers
- Reminders for overdue reports, items due, findings past their fix-by date and expiring certificates
- A live Monitor board for the office wall, and dashboard cards that open the records behind every number
- Fee invoices with GST or VAT, and books and reports with ledgers, profit and loss and a balance sheet
Included at a glance
- Client inspection orders for sites and equipment
- Inspector scheduling with qualification checks
- Phone-friendly checklists with readings and photos
- Findings, corrective actions and re-inspections
- One- or two-level approval by people other than the inspector
- Certificates with a QR check page, and fee invoices
The everyday journey
From the first step to the final handoff.
Follow a typical transaction through the teams that keep it moving.
- 01
Order and schedule
Take the client’s order for a site, add the equipment that is due, set the planned date and schedule an inspector whose qualification is valid.
- 02
Inspect on site
Work through the checklist on a phone with passes, fails, readings and photos, raise findings, and collect the client’s and the inspector’s signatures.
- 03
Review and approve
A technical reviewer and an authorised signatory, who are not the inspector, check the report in one or two levels and can return it with a reason.
- 04
Certify and invoice
The approved report is locked, a numbered certificate with a QR code is issued, the equipment register gets its next due date, and the fee is invoiced.
Where it fits
See it in
an everyday moment.
Illustrative scenarios showing how the capabilities work together.
A lifting equipment inspection for a factory
The inspection desk accepts the factory’s order and adds the cranes and hoists that are due. An inspector with a valid qualification works through each checklist on site and records the readings. A critical finding takes a hoist out of service until a re-inspection passes, and the signatory’s approval issues a certificate and updates the next due date.
Stage inspections on a building site
An agency inspects a building as it goes up, stage by stage, from foundation and plinth to the floors. Each stage has its own checklist, open findings are carried into the re-inspection, and every approved stage report stays in the site’s record.
Does the software decide whether equipment passes?
No. It suggests an overall result from the checklist answers and findings, and a result better than the suggestion needs a written reason. People other than the inspector review and approve the report, so the decision stays with those who sign it.
Is it for our own in-house quality checks?
No. It is built for third-party inspection agencies that inspect other organisations’ buildings and equipment for a fee. It is not an in-house quality system or a system for a permit authority.
Can we use only the business lines we need?
Yes. Building and construction stages, fire and life safety, lifting and pressure equipment, and general checklists are four business lines, and each can be switched on or off in the settings.
How do we avoid missing repeat inspections?
The equipment register shows each item’s next due date, counted from its last inspection, and a daily reminder covers items that are due, overdue reports, findings past their fix-by date and expiring certificates.
Which countries and standards does it cover?
The setup follows India (Factories Act, NBC, GST), the UAE (Civil Defence, municipality codes, VAT) or a neutral international practice based on ISO/IEC 17020, and the inspection types carry the matching legal basis.
Does it run offline or online?
Both. Offline, it runs on your own server over your own network, and WhatsApp and backup need internet. Online, it is cloud hosted and you use it from anywhere through a web address, with hosting charged extra.
How do we get started?
Pick your lines of work, add your team of inspectors, reviewers and signatories, set your fees for each inspection type and take the first order. There is sample data to try every screen first, step-by-step help on the main screens, and support from inside the app and from our team.
See it in your world
Let’s walk through your workflow.
Show us how your team works. We’ll demonstrate the relevant capabilities and discuss the right scope.